Terms and Conditions

The James Wallace Arts Trust (“JWAT”) is the organiser of the Wallace Art Awards 2018 (“WAA”).  Each applicant must agree to these Terms and Conditions as a condition of entering the Awards. By entering the Awards each applicant agrees that they have read, and understood, and agreed to be bound by all of these Terms and Conditions.

ELIGIBILITY – Applicants for all Awards must be New Zealand Citizens or permanent residents of New Zealand at the time of entry. Artists who have previously won the Paramount Wallace Art Award may not re-enter.

ENTRIES – Applicants may submit one entry only in the Wallace Art Awards. Multi-part works are accepted and regarded as one work. Applications must be received, in full, by the deadline to be considered and therefore eligible for entry.

ACCEPTED MEDIA – Media accepted to the WAA are from the disciplines of painting, sculpture, audio-visual arts, print, photography, drawing and interdisciplinary arts.

ORIGINALITY – The WAA is intended for new, original artwork. The Applicant must guarantee that the work is a one-off original and not of an edition and that it was executed by the Applicant in the 12-month period prior to 23rd of July 2018.

APPLICATION MATERIALS – The JWAT reserves the rights to disqualify and eliminate any application for which the materials (including images and videos) are of an unsuitable quality

Complete applications will be reviewed and judged by panels appointed by JWAT and its partners in the Awards.  The judges will select the Awards Finalists and the winners of:

The Wallace Arts Trust Paramount Award
A six-month residency at the International Studio and Curatorial Program in New York City, USA; a bronze trophy by Terry Stringer.

The Kaipara Wallace Arts Trust Award
A three-month residency at Altes Spital in Solothurn, Switzerland.

The Fulbright-Wallace Arts Trust Award
A ten-week residency at the Headlands Center for the Arts in San Francisco, USA.

The BSR Wallace New Zealand Residence Award
A three-month residency at the British School at Rome, Italy.

The Wallace Arts Trust Vermont Award
A three-month residency at the Vermont Studio Center in Vermont, USA.

Other Awards
1st Runners Up Award – $2,500
2nd Runners Up Award – $2,500
Peoples’ Choice Award – $750
Jury Award – non-monetary

No correspondence will be enter into the Judges’ decisions.

EXHIBITIONS – Exhibitions of works from the Finalists in the 27th Annual Wallace Art Awards 2018 will be staged during the following dates and at these venues:

The Pah Homestead
Wallace Art Awards 3 September – 4 November
Salon de Refuse 4 September – 28 October

Wallace Gallery Morrinsville
29 November – 28 January 2019

Wellington venue TBC: February/March 2019

All Finalists in the Wallace Art Awards must undertake to make their work available for Trust exhibitions until mid-May 2019.

JWAT, in conjunction with its associated exhibiting institutions, reserves the right to curate and stage the exhibitions at its discretion as well as vary dates if necessary.

THE PRIZES – The Wallace Trust Paramount Award residency must be taken before or during 2019 and be for the full six months unless otherwise agreed by the Trust and ISCP or the Award entitlements will be forfeited in favour of the Kaipara Wallace Arts Trust Award winner, with which Award it will be merged.

The Kaipara Wallace Trust Award residency must be taken before or during 2019 and be for the full three months unless otherwise agreed by the Trust and Altes Spital or the Award entitlements will be forfeited in favour of the Wallace Vermont Award winner, with which Award it will be merged.

The Fulbright Wallace Arts Trust Award must be commenced between March 2019 and September 2019 unless otherwise agreed by the Trust, Fulbright New Zealand and Headlands Center for the Arts. The winner for this award will be announced once approval from Fulbright Scholarship Board in Washington D.C has been obtained.

NOTE: Applications for this award are separate to the Wallace Art Awards entry form and close at 5pm on Monday 23rd July 2018. Shortlisted applicants for this award will be notified and then interviewed in person in the four weeks that follow. Applicants for this Award must meet the full criteria required by Fulbright New Zealand.

BSR Wallace New Zealand Residence Award 2018 residency must be taken by the successful candidate during January 2019 – March 2019 and be for the full 3 months unless otherwise agreed by the Arts Trust and BSR or the Award entitlements will be forfeited in favour of a reserve candidate.

NOTE: Applications for this award are separate to the Wallace Art Awards entry form and close at 5pm on Monday 23rd July 2018. Shortlisted applicants for this award will be notified and then interviewed in person in the two weeks that follow. Applicants for this Award must meet the full criteria required by BSR and the Wallace Arts Trust.

The Wallace Vermont Award residency must be taken up before or during 2019 and be for the full three months unless otherwise agreed by the Trust, Vermont Studio Center or the Award entitlements will be forfeited in favour of the 1st Runner Up Award winner, with which Award it will be merged.

THE TERMS – Other permutations and decisions arising from forfeited prizes which may include the Second Runner Up Award winner or the complete forfeiture of a prize will be decided entirely at the discretion of the JWAT.

Finalists and Winners will be selected based on the sole criterion of excellence of the work; the gender, ethnicity, age and geographic location of the artist are irrelevant. The Judges’ decisions are final and no correspondence will be entered into in that regard.

No Award may be transferred, exchanged, or redeemed for cash, credit, or otherwise.  The Awards consist solely of the items identified in these Terms and Conditions.  Any expense and taxes related to the Awards are the sole responsibility of the recipient, and such persons should seek independent tax advice prior to claiming an Award.

Appropriate insurance, at the Awardee’s cost, is highly recommended.

Awardees must obtain all necessary travel documentation, including visas and a valid passport with an expiry date sufficiently far into the future to allow their residency travel, and they are responsible for all costs incurred in obtaining such documentation.

Entering the WAA is at each applicant’s own risk and is solely the applicant’s responsibility.  To the maximum extend permitted by law, the JWAT is not liable for any personal injury, or any indirect, consequential, or special loss, damage, cost, or expense howsoever caused to any person (including through negligence or breach of statutory duty) rising out of connection with the WAA.

ARTWORK CONSIDERATION –
SIZE & WEIGHT RESTRICTIONS –
No work can be larger than 2500mm x 2000mm x 700mm (height, width and depth) and of a weight exceeding 120kgs. These dimensions apply for the work when in exhibition. Art works larger than the specified dimensions may be accepted if they can be dismantled into in multiple parts, none of which exceed these dimensions. In such cases the artist must contact the Trust to discuss the suitability of their work prior to submitting an application. Oversized and/or overweight works will not be accepted and shall be returned immediately at the Finalist’s expense. (The Trust may at its sole discretion waive some of these requirements.)

IDENTIFICATION – Works should be signed and dated with a list of the materials used. Where appropriate each part of multi-part works should be signed and dated.

PACKAGING REQUIREMENTS – Finalists’ works must arrive in reusable packaging suitable for national transportation. Finalists will be advised of packaging guidelines as part of the Finalist notification. The Trust reserves the right to withhold a work from the Travelling Exhibition if the packaging provided is not adequate. The container in which the work is transported must be self-supporting. The outside of the packaging needs to have the artist’s name, return address and the title of the work printed clearly together with a photocopied image of the work attached. The size of the packaging cannot breach the dimension restrictions by more than ten percent.

DISPLAY AND HANGING REQUIREMENTS – Finalists’ works must be ready to install with all specialised installation fittings, materials and instructions provided.

FREE OF CHARGES – No payment will be made by the Trust for freight or any other charges incurred in the delivery to the Trust or collection from the Trust of any Finalists’ works.

IMAGES – A catalogue of selected Finalists’ works may be produced. The Trust reserves the right to exclude from the catalogue any such images which are of insufficient quality. Each applicant acknowledges that they have no right to any input in relation to JWAT publications. All matters pertaining to the catalogue are at JWAT’s sole discretion and are final. Accordingly, no correspondence will be entered into.  All Finalists agree to the publication of reproductions of their work by the JWAT and by the media for the purpose of promoting the artist, the work and the objectives of the Trust, at any time without payment of any fee, commission or royalty.

Awardees agree to be available for and provide media interviews, photographs, and other promotional activities as requested by JWAT including to promote WAA and JWAT.  Awardees must not contact the media in relation to WAA or JWAT without the prior written approval of JWAT.

FIRST RIGHT OF REFUSAL TO ACQUIRE FINALISTS’ WORKS – The Trust may wish to purchase a number of the Finalists’ works if that would complement the Trust’s Collection and if they are appropriately priced. Therefore, all entries must be available for sale to the Trust and applicants must appropriately nominate the sale value of their work. No Finalists’ works may be sold to any other party until the Finalist has been notified that the work will not be purchased by the Trust.

COLLECTION OF WORKS – All works not purchased by the Trust must be collected at the expense of the Finalist. The Trust will make all reasonable efforts to notify the Finalist and collection must be made within two (2) weeks of receiving notification that the work is ready to collect. In the event the Finalist fails to collect his/her work after two (2) calendar months of receiving notification, or if the Trust is unable to notify the Finalist after exhausting all reasonable efforts to do so, then the Trust may dispose of the work as it sees fit.

RIGHTS –

  1. a) All rights including the ownership and copyright of the Paramount winning work shall belong to the Trust as consideration for that Award. As a result the work is held in perpetuity for the benefit of the New Zealand public in terms of the Trust’s charitable purposes in the prestigious category of Paramount Award winning works in the Trust’s Collection. This does not affect the Artist’s moral rights over the work.
  2. b) The copyright and other relevant rights of Finalists’ works purchased by the Trust shall belong to the Trust in perpetuity. This does not affect the Artist’s moral rights over the work.
  3. c) Images of entered artwork may be used for publicity and marketing purposes by the JWAT and other associated exhibiting institutions.

EXHIBITION COSTS – All installation, maintenance and operational costs not covered by the normal exhibition services of JWAT, are the responsibility of the artist

EXHIBITION CONDITIONS – Any exhibitor with an entry that has specific legal, environmental, safety or security applications to be met, shall undertake to carry out those procedures, and to meet the standards and policies of JWAT

NO LIABILITY – All entries are submitted at the Finalists’ own risk. The Trust and associated exhibition venues accept no liability for any loss or damage and shall not be required to provide any insurance cover for the entries.

JWAT assumes no responsibility for any error, omission, interruption, deletion, defect, failure, malfunction, alteration, delay in delivery, operation or transmission, theft, or other circumstances of any kind, which may affect an entry or an applicant’s participation in the Awards. JWAT, in its sole discretion, may disqualify any applicant whose entry does not comply with these Rules and Regulations or that JWAT considers to be incomplete, illegible, forged, inaccurate, misleading or otherwise tampered with in any way, or made by automating or manipulating the entry process or in any other way that JWAT considers to be inappropriate. JWAT reserves the right to request additional information from applicants and/or to verify the validity of entries by making such enquiries as JWAT considers appropriate.

FORCE MAJEUR EVENT – If JWAT is prevented from meeting its obligations under these Terms and Conditions due to a Force Majeur Event, applicants, contractors, employees and agents disclaim all guarantees and representations of any kind, whether express, implied or statutory in respect of the WAA, any prize any award and residency

BREACH – If an applicant breaches any of these Terms and Conditions JWAT may disqualify that applicant from the WAA and any Award may be withheld or withdrawn, in each case at the discretion of the JWAT.

LAWS of NEW ZEALAND – These Terms and Conditions shall be governed by New Zealand law and the courts of New Zealand shall have non-exclusive jurisdiction to hear and determine all issues and disputes that may arise in relation to the WAA or these Terms and Conditions. Applicants submit to the jurisdiction of the New Zealand courts.